The rules regarding copyright and knowing what you can legally copy can be confusing. Questions about copyright might arise when considering whether a journal club can print multiple copies of an article for members? Whether staff are allowed to distribute printed or digital copies of articles to other colleagues? How much of a book are you legally allowed to photocopy?
The CLA Licence for NHS staff in England is the licence that provides the terms for what NHS staff are allowed to photocopy, scan and share from most copyrighted print and digital works.
What is covered by the licence?
The licence allows individuals to make copies from almost everything which has been purchased, subscribed or donated to the NHS in England. There are a small number of excluded works, if you’re unsure if a work is covered by the licence then the best way to check is via the CLA’s Check Permissions tool https://www.cla.co.uk/index.php/nhs-england-licence
Who is covered by the licence?
The licence covers all staff working for or contracted by the NHS including primary and acute care staff, public health staff employed by local authorities, those working for DHSC arms’-lengths bodies and special health authorities, and those providing NHS-commissioned care such as Hospice staff. The licence also covers HEI students and staff who are on temporary or permanent placements with the NHS in England.
What can be copied under the licence?
- 2 articles from a single journal issue or several articles from an issue if it is dedicated to a particular theme.
- 1 chapter or 5% of a book (whichever is the greatest)
- There are no restrictions on how many copies you can make, and you can make copies of copies too.
- Digital copies can be stored – but they must be kept on your own PC or a secure network which you may share with colleagues.
- Only single paper copies can be made for patients or carers
What can I share?
You may share print or digital copies with work colleagues covered by the licence including via email.
What else do I need to know?
You are obligated to protect the rights of copyright owners, to always copy within the limits of the licence and to always acknowledge sources of information when writing.
More information about copyright can be found at the Copyright Licencing Agency website
A poster is also available for staff to display next to photocopiers.
Or if you have any questions regarding the copying and sharing of copyrighted works for NHS staff please contact the NHS Liaison Team firstname.lastname@example.org
A new e-learning programme providing guidance on how to plan and carry out literature searches is now available on the e-Learning for Healthcare (e-LfH) platform. The project is intended for both clinical and non-clinical healthcare staff, and aims to help develop confidence in searching for and identifying relevant articles in support of work, study and research.
The seven module course is specifically for those with less experience in searching healthcare databases for literature, or those who wish to refresh their knowledge of the principles of effective searching. Each of the short modules can be completed in 20 minutes or less, and have been designed such that they might be used individually, or completed as a course.
The first three modules titled, ‘Building the Foundations’, were launched in November of 2017 and provide users with some guidance on the resources that are available, how to get started with planning a search, and the use of OR/AND in combining search terms.
The second set of three modules, ‘Developing the skills’, has recently been made available, and these focus on how to narrow a search when too many results are returned, how to broaden searches with too few results, as well as covering how to search using subject headings.
The seventh and final module on ‘Applying the skills’ will be available in April 2018.
You can access the modules password-free, but if want to record and save your learning, log in via NHS OpenAthens. To access the e-learning visit: https://www.e-lfh.org.uk/programmes/literature-searching/
On 21st March all e-books on the Myilibrary platform will move to a new platform called Ebook Central. Unless you save any notes you have made in MyiLibrary ebooks before 21st March you will lose them after the upgrade.
Here’s how to save any notes you have made in MyiLibrary ebooks you have read online (not in books you’ve downloaded).
Step 1: Log in to MyiLibrary.
Step 2: Select My Account at the top of the home page, then select Notes from the drop-down menu. You will see the list of books you have added annotated notes to.
Step 3: Select the titles from which you want to preserve your notes.
Step 4: Choose to either print your notes or email them to yourself. If you choose to email your notes, you will receive an HTML-based message from email@example.com that includes the book titles, the page numbers associated with your notes, and the note titles. Also included will be a link to each note page in MyiLibrary, although these links will not be valid once the Ebook Central upgrade is complete.
For further information contact the library at firstname.lastname@example.org or visit the Research Enquiries desk from 11am – 4pm Monday to Friday in the library.
The Library will be closing for the Christmas break at 5pm on Friday 22 December and will reopen at 8am on Tuesday 2 January.
The Computer Rooms next to the Library will be open 24/7 during this period but access to the building will require a valid ID card.
To mark Halloween, our archivist Carly Manson, held two historical tours involving gruesome artefacts from our Archives and Special Collections. Amongst the artefacts on display were a cloth used to wrap the dead body of King George II, and records relating to a scandal that provoked Charles Dickens to condemn post-mortem practices as “shocking”.
The history of each object on display was shared by the archivist, and the audience encouraged to ask questions. It was fantastic to learn about these fascinating artefacts and to see so many interested people in the audience.
The artefacts from the events are also featured in this week’s Times Higher Education, in their article ‘The spooky secrets of London’s oldest medical school’:
If you are interested receiving updates from the Library and the St George’s Archives project, you can subscribe to the Library Blog using the Follow button or click here for further posts from the Archives.
Come along to a spooky special event with exhibits from the archive. Archivist Carly Manson will delve into St George’s weird and wicked past in two afternoon sessions on Halloween. Expect tales of body snatching and ghosts that haunt St George’s, letters and lectures from the past with bloody intent, and images showing the fascinating history of St George’s.
Halloween Tuesday 31st of October – 2 sessions available
First session: 1.30pm – 2.15pm
Second session: 2.45pm – 3.30pm
Students and staff of St George’s University of London and St George’s Hospital are welcome to attend this free event. To book your place, or for more information, email email@example.com.
Pick up your own free copy of My Name is Leon today!
This special edition is published as part of the KU Big Read and includes comments about last year’s Big Read and discussion prompts to help you join in the conversation.
New students starting at Kingston University London this year will receive a copy over the summer, including FHSCE students studying at the joint faculty of Kingston and St George’s, to welcome them to University life. Current students and staff can grab the book for themselves from the library helpdesk at St George’s.
You can read our staff and student reviews of all of the shortlisted Big Read titles, including Senior Lecturer Joanne Powell’s review of My Name is Leon, by clicking on The Big Read tag.
Author visit to St George’s
Kit De Waal’s first novel has become an award winning best seller and was shortlisted for the 2016 Costa First Novel Award. Lenny Henry, after narrating an audiobook version, has optioned the book for TV, so we’re sure there will be big and exciting things still to come for this wonderful book.
Speaking of exciting news soon to come – Kit De Waal will be visiting St George’s in October. It will be a great opportunity to hear her speak about her book and maybe even get your own copy signed!
Further details will be annouced on the KU Big Read website, or watch this space…
Lunchtime book club
There will be a one-off lunchtime book club in August for staff to discuss the themes in My Name is Leon. Please contact St George’s Library if you’re interested in joining.
Join the discussion. Tell us what you thought of My Name is Leon, or what your favourite Big Read shortlisted book is. Come by the library to borrow a copy.