Student Recommended: a Guide to Mendeley

pexels-photo-261909-e1532008044794.jpeg

Hafssa Anfishi, one of St George’s Learning Advocates has reviewed Mendeley, a free resource which can help you with referencing. Hafssa is in her second year of the Biomedical Science course and found Mendeley useful when completing her SSP. Select the link below to read her step-by-step guide on how to use this tool.

How to use Mendeley. A step-by-step guide by Hafssa Anfishi


A note from the library

There are many tools out there which can help you with referencing and citations. However, you should be careful that they are referencing according to the standard required by your course. Don’t forget that this is something that you will be assessed on. You are always responsible for double-checking your references to ensure that they are correct.

St George’s Library provides access to a tool called RefWorks which can also help with referencing and reference management. We can offer training and support in using this resource as well as general referencing support. For more information, consult the help page of the library website or contact the library.

Advertisements

Freely available reference management tools – some pros and cons

Citing and referencing correctly in most cases is not difficult – it just requires a bit of careful attention to detail, which can be time consuming and when your deadline is looming time is not always on your side. This is where using a reference management tool can help, enabling you to generate correctly formatted bibliographies (reference lists) in a quick and intuitive way. Here is a brief overview of a couple that are freely available online.

The tools
Cite this for me – available at: https://www.citethisforme.com
RefMe – available at: https://www.refme.com/

What they do:
These tools provide templates for a range of resource types (for example: books, journal articles, websites and many more), which you can use to either automatically import or manually input the details of the resources that you want to cite and reference in your assignment. When you have added all the resources you are using in your assignment you can generate a correctly formatted bibliography simply by choosing the referencing style you require, for example: Harvard – Cite Them Right, from the style menu. You can then copy and paste or export the bibliography to a Word document. These tools also show you how your in-text citations should look in your chosen referencing style, and allow you to copy and paste these into your assignment too.

The Pros and Cons
Cite this for me
cite this for me logoPros
+ Very intuitive layout with clearly labelled functions so getting started is quick and easy.
+ No need to register for an account – your bibliography remains available for 7 days from when you first create it as long as you use the same computer and internet browser.
+ You can share your bibliography with a group if you are collaborating on a project.
Cons
– The ‘Autocite’ feature available for books, journal articles and websites will sometimes miss key details needed to correctly reference sources imported this way, for this reason it is best to always choose the ‘Add manually’ option when adding your references.
– To access full functionality requires an account, which you would need to pay for.
– Without an account you can only create one bibliography at a time.

RefME
RefME logoPros
+ You can work on multiple projects at once, and copy/move references between different projects.
+ You can access your projects from anywhere that you can log-in to your account.
+ You can share your bibliography with a group if you are collaborating on a project.
Cons
– The automatic import function is fairly reliable, however, you should always check that the required details are all present and correct, and manually edit the reference if necessary. Be particularly careful with websites and books.
– You can’t use RefMe without registering for an account, but accounts are free and quick to set up.
– The interface is quite minimal, so you will need to spend a little time exploring where different functions are, but there are on-screen tips to help when you are getting started and once you know your way around it is easy to use.

Summary
Both these tools have the potential to save you time when it comes to completing the citing and referencing in your assignments, leaving you more time to focus on writing your assignment. The University also subscribes to a reference management tool called RefWorks, on and offsite access requires a SGUL username and password. RefWorks is not as intuitive as these online tools but does offer additional functions that are particularly useful if you are undertaking longer pieces of written work. Links to all these resources are now provided on the Library’s Reference Management page.

*Top tip! Before you submit your work, always check your citations and references are correctly formatted according to the standards used at St George’s – guides and helpsheets are available on the Library’s Help pages. *

Computer Rooms 3 and H 1.9 upgrade – from March 30th

From 30th March, the computers in Computer Room 3 and H 1.9 (next to the Library), will be replaced with new machines, The standard suite of software applications will be installed, including Microsoft Office 2013 and the latest version of the RefWorks utility, Write-N-Cite 4.

For further details of these applications, please see below.

Office 2013

Office 2013 Quick Start Guides – on slideshare Quick start guides on Word, Excel, PowerPoint and OneNote for users new to Office 2013.
Adapted from: Microsoft Quick Start Guides for Office 2013

 

Write-N-Cite 4 for RefWorks

Write-N-Cite 4 is the latest version of this utility which runs within Word and allows you to insert citations into your document from your RefWorks database, generate a bibliography and format using a referencing style.  The previous version, Write n Cite III, is not compatible with Word 2013. (Note that Write-N-Cite 4 is compatible with Word 2007, Word 2010 and Word 2013.)

Logging in to Write-N-Cite 4

  • Open Word 2013
  • Select ProQuest menu
  • In the ProQuest /  RefWorks  ‘ribbon’ at the top of the screen , Click Log in – you will see the popup  window below:

WNC4_login

  • Make sure that RefWorks is selected (as shown above – grey shading)

You now need to copy & paste Write-N-Cite 4  Login code from RefWorks to Login Code field as follows:

 

 

 

  • Copy this Login code
  • Return to Word and paste the Login code into the Login Code field
  • Click Login

Once you are logged in – the ProQuest menu name changes to RefWorks, and in the ‘ribbon’ at the top of the screen, you will see the message ‘syncing data’. Write-N-Cite is downloading your RefWorks database of references to your Desktop.  The features are inactive until the syncing has finished. This syncing shouldn’t take more than a minute or two.

Help for using Write-N-Cite 4

Using St George’s Harvard referencing style

To select this style (based on “Cite them Right” Pears & Shields, 9th ed., published 2013):

  • In the RefWorks ribbon, click on the Style box drop down arrow
  • Click Select Other style
  • Select Harvard – FHSCE & SGUL

Moving between Write-N-Cite III & Write-N-Cite 4

  • It is possible to edit Word documents created with Write-N-Cite III in Write-N-Cite 4. You will be prompted to convert the document on opening in Word when using Write-N-Cite 4
  • It is also possible to edit Word documents created with Write-N-Cite 4 in Write-N-Cite III.

Using One-Line / Cite View to insert citations etc
If you are not able to use Write-N-Cite on your machine, you can use an alternative RefWorks feature, One Line / Cite View, which will also create citations in your paper and create bibliographies. More information here: http://proquest.libguides.com/refworks/writenciteFAQ#Q._Can_I_use_RefWorks_with_Microsoft_Word_without_installing_Write-N-Cite_

New RefWorks release

The January release of RefWorks is now available to all users. The release includes a number of enhancements and new features:
–    You can now drag and drop references between folders and the tasks that feature in the Quick Access menu, such as creating a bibliography and printing references
–    You can now share folders via social media sites, including Facebook and Twitter
–    The Import Results page now includes Duplicate Checking Options – allowing you to identify and delete duplicates right away, saving you time and effort later

For more information about using RefWorks to manage your references while you are at SGUL please see our Library Help Sheet: RefWorks 2.0
For a more detailed guide to RefWorks please visit the RefWorks 2.0 online help

Reminder for RefWorks users

To RefWorks users still using the RefWorks Classic interface.

After the 29th October, RefWorks2.0 will become the default interface for all users.  If you wish to use the Classic interface, you can switch back after logging in, but please not that RefWorks Classic will only be available until December.

Your references will be unaffected.

For more details, see post on the 17th October.

Update on new RefWorks interface

29th October 2011 – all RefWorks accounts will automatically switch to the new interface: RefWorks 2.0.

All users have had the option to switch since May 2011, but from 29th anyone still using the classic interface will now see RefWorks 2.0 as default when they login.

If you prefer, you can still choose to view your database in the classic interface by using the toggle option in the top right corner, but remember that this option will be turned off at the end of the year and from January 2012 you will only be able to use 2.0.

RefWorks 2.0 has all the same functionality as RefWorks “classic” but with an improved layout and navigation, making it easy to discover its features.  There are now buttons and quick links for common tasks, but all tasks are still available through the menus. This change has no effect on your references.

There are also some new features:

  • Subfolders—for creating folders within folders that keep information organized and easy to share.
  • Folder de-duplication—for de-duping within a single folder to remove multiple occurrences of a reference.
  • Limiting fields in shared items—for sharing only the desired references and information with colleagues. Account owners will be able to choose which fields to show for each share.
  • Combined Folders and Sharing page—for improved display on one screen. Easier to manage folders and decide which ones to share.
  • Keyboard navigation of interface items—for compatibility with Assistive Technologies

Want to know more about RefWorks 2.0?

For online video showing you how to navigate the new RefWorks interface, click here.  To see the new training guide for RefWorks 2.0 go to the Library Website www.sgul.ac.uk/library > How to…Guide > Help Sheets > RefWorks 2.0 [PDF]

RefWorks – training webinars / materials available

RefWorks is a web-based reference management tool subscribed to by the University and free to University staff and students.

The RefWorks website provides a range of free training materials, including details of their webinars which cover both essential and advanced features, and other guides eg how to modify an output style (ie the reference formatting used in a document) and using Write-n-Cite (how to insert references into a dcoument).

The Library also provides one hour training sessions, and has a training workbook which covers the main features, available from the Library website or from the Library.