Introducing…New RefWorks!

You might be about to embark on a research project, perhaps a dissertation, a case study or longer assignment which requires you to collect, store, manage and use a large amount of references. Or you might be a second-year student realising that as you are progressing through your degree you are expected to use more references. If you are, there is no need to panic as there are some handy tools available to help you manage all this information.

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There are many different types of reference management software, each with its own special features. In practice, whichever tool you use, it can substantially increase the speed and efficiency with which you manage your references.

Here at SGUL, we support RefWorks, which is perfectly suited to those preparing longer pieces of academic writing. This term we have moved away from using Legacy RefWorks to (new) Refworks!  RefWorks is freely available to all SGUL students and staff. We also provide training to people who want to learn how to use RefWorks effectively and efficiently. There is a lot of online support available too, like our recently updated Libguide.

What is RefWorks?

RefWorks is one of the most popular reference management applications and it allows users to:

• collect references – no need to type details in manually
• store references
• organise references
• link to full text, web pages and documents
• cite your references and create bibliographies in different styles

How does it work?

Unlike other reference management tools, RefWorks is a web-based software, so no need to download anything!

Go to http://refworks.proquest.com and click on “Use login from my institution”. Then, under Shibboleth find or search for “St George’s, University of London”. All you need is your SGUL username and password to log in.

The first time you do this you have to fill in some information about yourself and then you’re all set to start collecting references.

There are multiple ways to populate your RefWorks account with reference data. Depending on the search tool or database(s) you are using, there are different ways to add references:

• Direct export from a database
• Downloading and importing a text file from a database
• Drag and drop PDFs into RefWorks
• Adding references manually
• Use the ‘Save to RefWorks’ browser extension

For more information on how each of these options work, have a look at our RefWorks Libguide.

Be sure to always check if the information that was added is correct and complete! As you start adding more references, you will want to organise them so that they stay manageable. You can for example assign references to different folders and subfolders. You can also deduplicate them, if you are in the habit of adding big batches of references in one go.

Top tips

• Quality check your references by looking at citation view, that way you can see what details are missing. Make sure to select Harvard – SGUL & FHSCE and save this as the default setting to ensure that you are using the right citation style. It is a good idea to double-check your reference in citation view immediately after adding it, so you can compare it to the original document without having to retrieve it.

• Refworks can generate an in-text citation in the correct style for you and it can create a bibliography too. Just click on the “Create Bibliography” icon at the top of the page. Follow the guidance on the screen and copy/paste what you need, done!

• Much easier and more effective is using Write-N-Cite which is a small separate programme you can download which connects your Refworks account to Word. An equivalent is available for Word on Mac devices as well. On SGUL computers, this programme is built into Word so no need to download anything!

Legacy RefWorks vs (New) RefWorks

The new RefWorks is intuitive to use and has better functionality than Legacy RefWorks. However, if you have used RefWorks before, you will have created a Legacy RefWorks account. If you are interested in migrating your references from the old to the new version, please be aware that it is currently not possible to edit documents in new RefWorks if they have previously been used in Legacy RefWorks.

We recommend that you continue to use your Legacy account until you have finished the projects you are currently working on. More information on migrating from Legacy RefWorks can be found here.

Referencing styles at St George’s

We have also updated our guidelines around using the Harvard referencing style, which is the referencing style used across St George’s, in line with the recent new edition of Cite Them Right (2019). Although the new edition doesn’t contain big changes, it includes a lot more examples, including of a NICE guideline and a systematic review published on the Cochrane Library. For more information, have a look at our user help sheet for Harvard.

If your lecturer requires you to use the Vancouver style, you can have a look at this help sheet. Vancouver at SGUL is based on Citing medicine: The NLM style guide for authors, editors, and publishers (2007) by Patrias.

Further help

Make sure to have a look at our Libguide on RefWorks and Reference Management and check out RefWorks’ own YouTube tutorials.

Many of you will receive RefWorks training as part of your degree, but if you want to get ahead or missed out on training, get in touch by emailing liaison@sgul.ac.uk to book a session with us in which we cover the basics of using RefWorks.

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For general research and referencing questions, be sure to make use of the Research Enquiries Desk (RED) located in the Library and staffed every weekday from 11 am to 2 pm.

Proquest down for maintenance: Sun 9 Aug 3am – 11am

Proquest will be implement systems maintenance from:
Sunday 9 August  3am – 11am

This will affect access Refworks and the Proquest database platforms for NHS staff members. Access may be available sooner than the published end time depending on completion of testing.

 

Computer Rooms 3 and H 1.9 upgrade – from March 30th

From 30th March, the computers in Computer Room 3 and H 1.9 (next to the Library), will be replaced with new machines, The standard suite of software applications will be installed, including Microsoft Office 2013 and the latest version of the RefWorks utility, Write-N-Cite 4.

For further details of these applications, please see below.

Office 2013

Office 2013 Quick Start Guides – on slideshare

Quick start guides on Word, Excel, PowerPoint and OneNote for users new to Office 2013. Adapted from: Microsoft Quick Start Guides for Office 2013

 

Write-N-Cite 4 for RefWorks

Write-N-Cite 4 is the latest version of this utility which runs within Word and allows you to insert citations into your document from your RefWorks database, generate a bibliography and format using a referencing style.  The previous version, Write n Cite III, is not compatible with Word 2013. (Note that Write-N-Cite 4 is compatible with Word 2007, Word 2010 and Word 2013.)

Logging in to Write-N-Cite 4

• Open Word 2013
• Select ProQuest menu
• In the ProQuest /  RefWorks  ‘ribbon’ at the top of the screen , Click Log in – you will see the popup  window below:

• Make sure that RefWorks is selected (as shown above – grey shading)

You now need to copy & paste Write-N-Cite 4  Login code from RefWorks to Login Code field as follows:

• Log in to RefWorks in the usual way http://www.refworks.com/refworks
• Select Tools menu, Write-N-Cite, and top right you will see this displayed:

 

 

 

• Copy this Login code
• Return to Word and paste the Login code into the Login Code field
• Click Login

Once you are logged in – the ProQuest menu name changes to RefWorks, and in the ‘ribbon’ at the top of the screen, you will see the message ‘syncing data’. Write-N-Cite is downloading your RefWorks database of references to your Desktop.  The features are inactive until the syncing has finished. This syncing shouldn’t take more than a minute or two.

Help for using Write-N-Cite 4

• Write-N-Cite 4 – The Basics: Inserting Citations & Creating Bibliographies: https://youtu.be/um5oOxJjXAk?list=PLC1C8A11EB1895C3B
•  For more information on using Write-N-Cite 4 please see these FAQs: http://proquest.libguides.com/refworks/writenciteFAQ
• The Library’s RefWorks Helpsheet will shortly be updated to include details of how to use Write-N-Cite 4

Using St George’s Harvard referencing style

To select this style (based on “Cite them Right” Pears & Shields, 9th ed., published 2013):

• In the RefWorks ribbon, click on the Style box drop down arrow
• Click Select Other style
• Select Harvard – FHSCE & SGUL

Moving between Write-N-Cite III & Write-N-Cite 4

• It is possible to edit Word documents created with Write-N-Cite III in Write-N-Cite 4. You will be prompted to convert the document on opening in Word when using Write-N-Cite 4
• It is also possible to edit Word documents created with Write-N-Cite 4 in Write-N-Cite III.

Using One-Line / Cite View to insert citations etc
If you are not able to use Write-N-Cite on your machine, you can use an alternative RefWorks feature, One Line / Cite View, which will also create citations in your paper and create bibliographies. More information here: http://proquest.libguides.com/refworks/writenciteFAQ#Q._Can_I_use_RefWorks_with_Microsoft_Word_without_installing_Write-N-Cite_

Refworks down for maintenance Sunday 1 March 3am – 8am

  Refworks will be undergoing maintenance work on

Sunday 1 March 2015 between 3am – 8am

Access will not be available during this time. Apologies for any inconvenience caused.

Information Skills Training Sessions

This year we are offering a revised set of information skills training sessions to help support SGUL staff and students.

Come along to one of our free sessions to brush up on your information finding or evaluating skills, or book onto one of our new sessions to find out more about how to use:

Citation metrics to your advantage
Social media to raise your research profile

Selected dates are below, please see our information skills workshop page for full information.

Please contact liblearn@sgul.ac.uk to book

Searching databases using Ebscohost
Thursday 15^th Jan 12-1pm
Thursday 12^th Feb 12-1pm

Searching databases using OvidSP
Tuesday 9^th Feb 12-1pm

Refworks
Monday 26^th January 12-1pm
Thursday 19^th February 12-1pm
Tuesday 3^rd March 12-1pm

Introduction to Critical Appraisal
Thursday 22^nd January 3.30-5pm
Wednesday 18^th March 10.30-12pm

Keeping Up to Date
Wednesday 11^th February 3.30-5pm
Wednesday 25^th March 3-4.30pm

Citation Metrics – an overview
Thursday 22^nd January 12-1pm

Social Media for Researchers
Monday 2^nd February 12-1pm
Please note date/time change to Wed 25th February 11.30 – 12.30 pm

Refworks down Sunday 15 June from 3 – 11am for systems maintenance

ProQuest RefWorks will be performing systems maintenance from  Sunday 15 June  3am to 11am. Refworks will be inaccessible during those hours.

Apologies for any inconvenience caused.

RefWorks down for maintenance Sunday 16 Feb from 3-11am

ProQuest RefWorks will make improvements to its internal systems to accommodate a growing number of users and reduce the need for future downtime. You will not be able to access RefWorks during the downtime:  Sunday 16 Feb  3- 11am GMT.

Apologies for any inconvenience caused.

Problems with accessing Refworks using Firefox

There appears to be an issue with opening up Refworks using the Firefox browser while onsite.

If you have trouble accessing the site with Firefox, we recommend you try using a different web browser, such as Internet Explorer.

RefWorks system maintenance: Sunday 25th August

Refworks will be going down for essential maintenance work on Sunday 25th August3:00am – 9:00am.

Users will not be able to access RefWorks during this time period. After the maintenance period, users may notice brief periods of slow response time while the RefWorks operation team carries out routing testing to verify system capacity and performance.

Refworks apologises for any inconvenience caused.

Maintenance alert – Refworks, Sunday 6 May

Please be advised that RefWorks will be down for maintenance on Sunday 6 May from 6am, for up to 5 hours.

While this work takes place, RefWorks services including Write-N-Cite will be unavailable.

Apologies for any inconvenience this may cause.